Work packs, Invoices, Form Ones, Rosters and Audit forms. These (and others) are incredibly important to running your operation! Although aviation software systems are designed to speed things up & gain efficiencies in procedures, generally they are focused on the outputs that need to be generated; reports, forms and stationery that is required for work flow, tracking and compliance.
It is vital that all this stationery is correct and has all the fields and data you need on them. Being able to customize this for your business is critical to the success of implementing a new system. No one wants to have to change all their current stationery to fit with a new software. The software and stationery should work for you. There will be times that you may be looking for a new format that can be added to your process as what you currently have doesn't quite hit the mark but the majority of the time you have worked for years to get your forms and reports just how you like them and with the data you and your team need to do your job so you need a new system to generate them uniquely for you.
There are lots of reasons to get a report or form that is specific to you but making sure your clients & suppliers, management team and your hands on the ground get what they need to do what they need to do are most important things.
Customized Stationery for Clients & Suppliers
Whether it is quotes, invoices or release certificates, these forms and reports need to be customized for your clients and suppliers.
Having a high quality logo on all stationery that is sent from your company to those you work with is a great start to giving a professional & personalized experience to those receiving it. This makes it really easy for those viewing large numbers of these documents to see where they have come from and organize accordingly.
Having the stationery in the format your suppliers and clients want and like, with all the information specific for your organization, is one of the key parts of building good relationships with them. If all of your stationery is consistent in style, feel and information, it makes it easier for clients and suppliers to engage with you, find what they need and pay you.
Customized Stationery for your Management Team
Reports and forms that you use for the day to day and high level decision making of your senior management and leadership teams are critical to running an effective organization.
Getting the right people the right information can be the difference in making good or bad decisions. If your Director of Maintenance wants his report landscape with just the right font size and the correct number of pages to see work completed, you'll want to make sure she can see that. When your finance people need to see the report for booked in flights in the coming months and it needs to have exactly the information they need to balance the books, you'd better make sure it is there for them.
Getting the information in front of the your leadership team at the right time is also an important part of stationery and reports process. Get a flight and duty report sent to your Chief Pilot on the first day of the month so she can stay in front of any upcoming issues or concerns. Your stores manager would love to get a regular parts report delivered directly to his inbox as frequently as he wants and the information that he needs to make those ever important decisions.
Customized Stationery for your hard working team
Your team is working hard day in day out to get those flights flown or those aircraft maintained and ready to fly again. They need to have the reports and stationery they use regularly customized for them to make them efficient and effective in what they do.
Having all the required information in the right place means that rather than going through pages and pages (or screens and screens) to find the next thing in the sequence someone needs, it can all be in one place, accessible at a single glance.
Or allowing your bookings manager to send customized flight tickets to booked customers with all the information that you need them to know will limit the number of questions, phone calls and emails your team will be asked before a flight. Limiting the communication between your team and your clients for bookings will save a lot of time and effort.
For example, getting the right information onto the Work Pack Control Sheet means that an engineer can get all the required information quickly to determine the complexity of a job.
Whenever you bring a new piece of software into your aviation business, you can use their default stationery and reports and adopt them as your own, or you can use a system that allows you to customize these for how you, clients & suppliers, your leadership team and your team likes to work and like their information.
Aeronet allows you to customize all your stationery and reports or we have a range of defaults that you're welcome to use, change and work to fit what you want to do.